The old way
- Spreadsheets beside long email threads
- Disconnected clinic portals and file links
- Missing files, late follow-up, and unclear handoffs
- Compliance records assembled after the work is done
Dental lab operations, connected
From impression to invoice, in one workflow
Probotz helps dental labs manage cases, communication, production, compliance, shipping, and invoicing in one connected system.
Aino K.
Created: May 13, 2026
In production
Intake
Planning
Production
Ready
Ship
Invoice
Messages
3 unread
Latest activity
Tooth Chart
4 units
Planning active
Price
€860
Estimate total
Compliance
Ivoclar
2 batches
Shipments
1 batch
Label ready
Dates
14 May
Delivery target
The operating gap
Replace scattered tools with a single lab workflow
With Probotz
- One connected case lifecycle
- Clear statuses, assignments, priorities, and alerts
- Built-in case chat, production chat, and attachments
- Compliance, shipping, pricing, and invoicing in the same system
Capabilities
A connected operating system for modern dental labs
Probotz groups the moving parts of lab operations into calm, readable workflows for teams, clinics, and manufacturing partners.
Case management
Manage dental lab cases, orders, patient references with aliases and duplicate merges, clinic relationships, impressions, product planning, statuses, turnaround rules, and exports.
Communication and collaboration
Keep case chat, production chat, read states, attachments, internal lab notes, and manufacturer-facing notes connected to the work.
Production and fulfilment
Track production stages, assignment states, materials, batches, line items, priorities, holds, alerts, late files, and outsourced manufacturer metadata.
Compliance and documentation
Generate certificates and proformas for custom-made medical device workflows with managed manufacturer profiles and multilingual declaration text.
Shipping and logistics
Coordinate shipments for clinics, outsource labs, suppliers, and components, including shipment batches, label PDFs, and Posti integration support.
Pricing and invoicing
Use price lists, product pricing, clinic-specific assignments, VAT, payment terms, invoice numbering, PDFs, XML export, and tenant billing settings.
Portal branding and access
Configure tenant logos, colors, email sender identity, custom domains, favicon, roles, entitlements, language settings, and managed translations.
Digital intake integrations
Support scanner-originated cases with Medit Link imports, manufacturer invoice imports, code mapping, and structured file handling.
Account governance
Keep subscriptions, plan entitlements, feature gating, release notes, legal acceptance, privacy and terms tracking, and user account flows organized.
How it works
A clear path through every case
Receive cases and impressions
Capture digital or physical intake with clinic, practitioner, patient reference, files, products, and due dates in one place.
Coordinate production and communication
Assign work, track statuses, manage alerts, and keep lab, clinic, and manufacturer conversations tied to the case.
Manage compliance and shipping
Prepare documentation, fulfilment details, batches, labels, and logistics records before the case leaves the lab.
Complete invoicing with traceability
Turn products and line items into invoices with pricing rules, VAT, payment terms, PDFs, XML export, and a full case history.
Why Probotz
Cleaner coordination, stronger traceability, fewer manual handoffs
Fewer manual stepsLess copying between spreadsheets, inboxes, file storage, portals, and invoicing tools.
Clearer communicationTeams, clinics, practitioners, and manufacturers see the context they need without chasing updates.
Better operational controlManagers can track priorities, late files, holds, production progress, fulfilment, and billing readiness.
More professional client experienceBranded portals, access control, language settings, and account flows make collaboration feel consistent.
Pricing
Plans for labs at different stages
Start with the workflows your lab needs now, then expand into advanced coordination, integrations, and multi-tenant operations.
Starter
Contact us
For labs moving away from spreadsheets and disconnected intake.
- Core case management
- Clinic portal access
- File handling and chat
Professional
Contact us
For growing labs that need operational control across production, fulfilment, and invoicing.
- Production stages and alerts
- Compliance documentation
- Shipping and invoicing workflows
Enterprise
Custom
For multi-site labs, manufacturers, and advanced client portal requirements.
- Custom domains and branding
- Advanced roles and entitlements
- Integration and onboarding support
About Probotz
Built for real dental lab operations
Probotz is not generic workflow software dressed up for healthcare. It is shaped around the realities of dental lab work: clinical intake, patient references, tooth and product planning, production stages, manufacturer coordination, custom-made device documentation, logistics, pricing, and invoices that need to match the work completed.
Ready when your lab is